1: Notice/Awareness of our information practices
2: Choice/Consent to provide information
3: Access/Participation to/in your own data
4: Integrity/Security of the Data Collected
5: Enforcement/Redress through self-regulation.
By using the application you (whether an individual or company or other legal entity), your staff, and your visitors are asked to supply information in order for the application to perform its core purpose – that being the management of people into and out of your organisations operations.
When you register an account to become a WhosOnLocation client we record staff and/or Contractor (User) profile information such as names, e-mail, department, phone, mobile and a password. If Add-ons are activated User information can include a photo and uploaded documents against their profile.
When visitors check into and out of the application we record their name, where they are from, and the date and time they arrived onsite and departed. Other information can be captured depending on the requirements of the client.
We use this information to provide the core application services of WhosOnLocation. Information is available to users via the application tools or by your direct request to our helpdesk. The information we collect in this manner is not used for any other purpose. No personal customer, user, staff or visitor data will be copied to, or shared with, any other party without the prior written consent of you.
As the data entered into the application is managed by you, we are not responsible for the integrity of the data entered into the application nor any consequences resulting from incorrectly entered information.
We may disclose user information in special cases when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property or other users of the application, or anyone else that could be harmed by such activities. We may disclose user information when we believe in good faith that the law requires the disclosure.
We may share aggregate information about our users with business partners and other third parties. For example, we may say x percent of our clients are Government Departments or y percent of our Clients operate in this sector.
You may access the data collected by us about you by sending a request to the address listed below. If you believe that an error has been made in the accuracy of the data collected from you, we will correct such error upon adequate verification of the error and the identity of the person seeking the correction.
If you wish to access, remove or correct any personally identifying data you have supplied to us you may do so by:
Sending an e-mail request to email@example.com.
Please understand that in order to protect your privacy and security, we may also need to take reasonable steps to verify your identity before granting access or making corrections.
The application uses COMODO 2048-Bit Encryption to secure data information transfer, is EV SSL Certified, and is stored in a secure server facility in major Data Centres. The Data Warehouses are physically protected as there is no external signage identifying the buildings, there is a 24 hour Security Guard posted on-site, the facilities are monitored for intrusion 24 hours a day. Visitors must provide Photo ID and are escorted throughout their visit. To minimise systems outage and application down-time the facility employs multiple UPS’s and on-site generators. All servers are on a dedicated Firewall with robust check-point security.
Personal information you provide will be secured in accordance with industry standards and technology. Since the internet is not a 100% secure environment, we cannot ensure or warrant the security of any information you transmit to WhosOnLocation. There is no guarantee that information may not be accessed, copied, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
You are responsible for maintaining the secrecy of your unique password and account information, and for controlling access to your email communications at all times.
By using this application, you signify your assent to this policy statement regarding online privacy.
WhosOnLocation Customer Services
P.O. Box 15 145
Wellington, New Zealand 6243