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WhosOnLocation Online Contractor Management
Contractor Organisation
Record and manage information about those organizations that provide contracted services to your business.
Contractor Employees
Contractor control starts with capturing and managing contractor employee profiles, contact information, rights of access, and expiry information.
Contractor Presence
Manage and track contractors onsite. Gain useful insights into the total amount of time a contractor or their organization is onsite over any period.
Contractor Management
The management of contractors and key contractor management information including contact details, access rights, and insurance information.
Upload insurance certificates and other contract documents and make them accessible to other contract managers in your organization.
Contractor Sign-in
Capture and track contractor presence in one or multiple locations.
Contractors sign in using a visitor kiosk or are validated during sign in by yYour receptionist (s) or security guard (s).
Contractors can also self-scan into and out of your locations using their Drivers License or any 3rd-party issued card with a barcode.
Contractor Information
The contractor management tools allow you to record a wide range of Contractor Employee information:
- Name, From, Email, Phone, Mobile
- Date of Birth, Photo,
- Address, Access Rights
- Vehicle Information
- Add Notes, Upload documents
Contractor Reporting
Reporting on Contractors starts with access to real-time reports on which contractors are on site.
Run an evacuation or roster report. Access it from your smart phone.
For contractor invoice reconciliation purposes access information about which contractors were on site, for how long, and which zone they were working in.
Contractor Induction
Managing your contractor inductions is made easy with the Induction Management Add-on.
Create online Induction programmes. Include links to videos, and documents. Invite contractors to complete a Course.
Track their progress, Issue Certificates and set reminder notices.
Contractor Portal Management
The management of contractors can be time-consuming.
Grant access to a representative of your contracting organisation to your Contractor Portal.
The portal user can maintain their employee records, contracts, insurance information, and contractor inductions.
Contractor Health & Safety
Manage contractor safety through the integrated overdue alerts. Capture which contractors are working alone and record which contractors would need assistance to evacuate a location.
Inform contractors of any hazards onsite via the visitor kiosks and update greetings for any location in real-time.
Contractor Control
Managing hundreds or even thousands of contractor profiles can be time-consuming.
WhosOnLocation takes away this hassle by allowing you to setup a username and login for a key contact at a Contractor Organization.
Your key contact can then maintain their organizations contractor employee profiles, saving you time and money.
Contractor Documents
You can upload contractor documents like contracts for contractors, insurance certificates, and qualification certificates.
Other Contractor Managers in your organizaton can access and share documents online, in real-time.
Contractor Security
For added contractor security you can assign Contractors a Photo ID Card.
ID Cards can be printed by you using a Magicard or Datacard Printer or you can use one of our Authorised Print Bureau's.
You can control what items or tools a contractor is authorised to bring onsite, track which zone they are working in today, and lookup contractor photos.
Asset Management
Contractor management can also include issuing assets like keys, vehicles, and tools to contractors during their term of service.
You can setup groups of assets, types of assets, and a full asset register. Quickly scan assets in and out of the repository, an issue them to your contractor.
Report on who has an asset, which assets are overdue, and who had an asset historically.
Other Cool Stuff
Auto Logout: The auto-logout settings enable locations to set a time when all contractors are automatically logged out if they have not done so at the visitor kiosk.
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